Law Firm Accounting and Bookkeeping: Tips and Best Practices JurisPage Legal Marketing

Their bookkeepers will deal with the accounts on a day to day basis and refer to external accounting services for preparation of year end tax returns and other financial management. When bookkeeping for lawyers, differentiating income from revenue is a common challenge because a portion of the funds are used to cover incurred costs and should not be factored into income. Deploying law practice management software is a simple method to track incurred costs in real-time and correctly subtract them from firm income.

In addition to their business checking and savings accounts, most law firms are required to hold client funds in a separate trust account—often called an “IOLTA”. CosmoLex empowers law firms to accept credit card payments, debit card payments, and automated clearing house payments (ACH payments). All of these payment types can be made online, saving clients time driving to a legal office or mailing legal payments to their attorney. CosmoLex is designed for attorneys and law firms, but it has major benefits for clients, too. When you use CosmoLex to manage your business accounts, you improve the client experience from your first touchpoint to your last. CosmoLex’s automation and client management tools help firms streamline client intake, making the process fast and seamless with features like secure document sharing and e-signature.

Standard legal accounting and bookkeeping mistakes

With the accrual method, you record revenue when it’s earned and expenses when they’re incurred—whether they’re paid right away or not. This creates a better matching of costs to the revenues earned in a given month or year. It allows for more meaningful financial management that isn’t influenced by the ups and downs of cash flow. To effectively manage legal accounting for law firms, it’s wise to start with a foundation that works for all aspects of running your firm. An accountant who specializes in accounting for law firms is beneficial.

Therefore, it’s imperative that you run your business based on a fool-proof financial process. Therefore, it is highly recommended to consider outsourcing legal accounting services to a reliable service provider like Cogneesol. A bank account allows tracking all incoming and outgoing funds, which is necessary for accurate record-keeping. Having a separate business account allows for greater control over the accounting of clients’ funds. It also establishes credibility with existing and potential clients, showing that the law firm is taking its financial affairs seriously. Trust accounts are one of the most common areas where legal accounting mistakes are made.

Separate your personal and business finances

By noting the difference between current assets and current liabilities, creditors can predict if a company can fulfill its short-term obligations and the magnitude of the risk they’re taking. Through the balance sheet, law firm owners will have a solid understanding of the firm’s financial health, and can compare current assets and liabilities. When compared, the company’s liquidity can be ascertained, and the rate at which the company generates returns can be calculated.

• Your client trust accounts are required to keep separate from your business accounts.
• To ensure you don’t intermingle, keep separate accounts for your business and your personal finances.
• You’ll need to choose an accounting method before your firm files its first tax return, and then stick with it on all subsequent returns.
• One of the main things to look for in a bookkeeper is to find one who specializes in accounting for law firms.
• Both plans allow you to get a more granular view of your practice and track billable hours by client, case, and employee.
• The purpose of double-entry accounting is to act as a safeguard against errors and to provide an accurate record of all financial transactions.
• While there are a lot of factors to balance, here are the essentials for law firm accounting and bookkeeping success that you should get a handle on ASAP.

Clio Manage and other programs help firms organize their financial activities, from the expense and revenue tracking to managing billables. Three-way reconciliation is generally conducted every 30 to 60 days, depending on the state. You can do it manually or by using powerful accounting software to assist law firms in meeting this requirement. Law firms are responsible for balances that do not match up, regardless of fault.

Why choose The Law Factory for your online accounting bookkeeping services?

Even though bookkeeping and accounting for law firms is more complex, it is a very doable process with a little knowledge and experience. The two main goals when it comes to accounting for law firms is to ensure that the law firm remains compliant with all ethics rules and that the law firm reaches its full potential for growth. Legal accounting is going to require a professional accountant at one point or another, so don’t hesitate to call one when needed.

Following these best practices will help law firms ensure that their bookkeeping activities are conducted ethically and in compliance with relevant regulations. Managing all of your business transactions in a separate account makes it easier for you, your bookkeeper, and your CPA to manage your accounting. If everything is jumbled into one account, come tax time, you or your CPA will have to go through your bank records to figure out which expenses are related to your business. Granted, if your bookkeeper and accountant are on board with it, and you take care to flag transactions properly, using your business account for personal transactions (or vice versa) isn’t the end of the world. And when you commingle your personal and business finances, the following problems can arise. A trust account is a special bank account where client funds are kept safe and in a separate account from law firm operating funds.

It takes years to build a strong attorney reputation and one second to destroy it. Law firms are held to a high standard and suffer greatly when errors occur, even when the errors are unintentional and understandable. Law firm accounting helps you keep your firm’s name reputable law firm bookkeeping and clean. As every business is different, your choice of the “right bank” depends on the nature of your practice, as well as how you prefer to handle your banking transactions. With the knowledge you’ve gained, you’re well on your way to better financial health.